Vollunteers Title
Volunteers

WHY VOLUNTEER?

GET VOLUNTEER HOURS!

GET FREE STUFF!

GET FREE SNACKS AND REFRESHMENTS ALL DAY LONG!

Experience a wide range of diversity in music, arts and culture.

Be part of the "back-stage scene" of a festival.

 

WHO CAN VOLUNTEER?
High school students, College Students, Teachers, Mom’s, Dad’s, ANYONE!

WHAT CAN I VOLUNTEER FOR?
There are MANY different types of jobs for which we need volunteers for at the festival ranging from working the Welcome and Information Booth, Check In, Initial Set Up, Take Down, Exit Surveys and not to mention THE BEST PART of volunteering is GET FREE STUFF!

SKILLS & TRAINING:
Most festival volunteer jobs do not require specialized skills. 
All training will be done at the Training Meeting and on-site at the festival. 
All volunteers will be assigned to a Volunteer Coordinator.
All skills will be discussed and questions will be answered in the mandatory Training Meeting (where you receive your FREE SHIRT).

VOLUNTEER OBLIGATIONS:
• Volunteers are one of the mainstays of this festival-without their dedication and effort, we could not put the festival on each year. Each volunteer represents the "face" of AAF, and thereby is an ambassador for our organization. AAF expects that they will be enthusiastic, friendly, helpful, and professional at all times during their volunteer shifts. It will be important to report on time and ready to work to all shifts to which you have been assigned. In addition, volunteers are required to:

• Sign and return one copy of their Festival Volunteer Contract as soon as possible after receiving it.

• Attend one of the Training Meetings. plan to meet for approximately 3 hours. Attendance at one meeting is mandatory for all new volunteers and indicates a volunteer's commitment to completing their job assignment. Individuals who miss the training meetings and do not communicate with their Area Coordinator or with the AAF Office are subject to being replaced. The meeting location and exact dates will be in your volunteer contract.

BECOMING A FESTIVAL VOLUNTEER:

  • All you need to do to become a Festival Volunteer is to complete a Festival Volunteer Application and return it to AAF.
  • If your choice of job is available, you will receive a contract in the mail to be signed and returned to AAF.
  • Otherwise, you will be contacted by a Festival Volunteer Coordinator who will match you to an alternative job.

For more information contact: volunteer@aaa-us.org


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FESTIVAL VOLUNTEER JOB DESCRIPTIONS

A. Pre-Festival Jobs

Description

Poster Distribution
Three Weeks before festival

Distribute Festival Posters/Flyers to businesses in the valley.

Festival Magazine Advertisement Sales
4 hours per week for 4 weeks (or equivalent)

Sell ads in the festival magazine. May work at home (or at the AAF Office) during normal business hours.

Contact past festival sponsors by phone and email to solicit ads for the festival magazine.

Public Relations Representative

Create press releases, contact reporters, local advertisers, etc. Spread the word about the festival.

Experience with public relations is helpful but not necessary.

B. Festival Setup and Tear-down

Description

Vendor Circle- Load In and Out Crew

 

Volunteers will assist vendors and craftspeople carry their merchandise from their cars to their booths.

May require heavy lifting.

Personal Assistant to Festival Director

Help move festival supplies and equipment to and from the AAF office.

Run errands for Festival Director.

May require heavy lifting.

Site Set Up/Tear Down Assistant

MUST work both Friday setup AND Sunday Teardown.

Set up.

Hang banners, lights, and signs.

Actively prepare the park for the festival.

Teardown.

Street Sign Assistant

Pre-event: put up directional and parking signs around the event.

After-event: take down signs

MUST work Friday setup AND the Sunday teardown.

MUST have reliable transportation.

C. Festival Operations

Description

 

 

Runners

Available to do any of the above job descriptions according to need.

Hang out at the Volunteer Registration Table, go wherever needed.

Children's Area Assistant

Assist staff members with children's activities (this is NOT childcare - parents will attend).

Games, songs, dances, crafts, etc.

Merchandise Booth

Sell AAF merchandise, restock displays, and answer questions.

Retail and money handling experience is a plus.

Security

Secure the site and maintain the festival grounds.  (Overnight shifts available).

Report any suspicious activities to the Police. 

Information Booth

Greet guests.

Pass out informational flyers, maps, etc.

Answer questions about the festival in every subject imaginable.

Conduct Exit Surveys as guests leave.

Historian

Festival photographers will be expected to photograph targets identified by the coordinator.

Targets include groups on stage, in venders area, and individuals.

Must have applied experience, and submit samples for evaluation before being assigned.

Must have access to a DIGITAL CAMERA with high-resolution setting.

Create CD with high-resolution files.

Raffle Ticket Sales

Energetic, outgoing individual to wander the festival grounds selling raffle tickets.

Sound Technician Assistant

Assist the Head Sound Technician.

TECHNICAL EXPERIENCE IS REQUIRED!

Stage Manager Assistant

Assist the Stage Manager.

Help performers get on and off the stage, etc.

Concierge

Provide transportation for important festival figures and entertainment acts.

A large car or van would be very useful!

Driver’s License and Proof of Insurance are required.

Volunteer Registration Booth

Assist Volunteer Coordinator with volunteer check in.


For more information contact: volunteer@aaa-us.org


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